Do all Cities Require Pay Stubs?
Pay stubs are essential requirements for showing earnings and tracking salary. Often, they’re used to show the salary and work hours of employees.
Pay stub requirements by state
Most states that require employers to give employees pay stubs have rules saying that the documents must have standard pay stub information.
Generally, this means they include the beginning and end dates of the pay frequency; gross wages; taxes, deductions, and employer contributions; and net pay. The pay stub should also break down the number of regular and overtime hours worked.
Here are the pay stub legal requirements by state, broken down into categories.
First here’s the list of States without any pay stub laws. Of course, it’s always good to show and give proof of income.
The following cities don’t necessarily require your use of check stubs:
States that require employers to give employees access to pay stubs and they may choose to do so electronically:
New Jersey New York
States that require employers to provide written or printed pay stubs:
Electronic Opt-In States
These are the states which require employers to consent to receiving online pay stubs. If the employees want printed copies, then they should be issued hard copies of their check stubs.
You must also consider the Fair Labor Standards Act
The FLSA is fundamentally for entrepreneurs whose revenues are $500,000 or more or if your business involves going around the States and various locals in America. This covers a whole lot of US offices.
And if you’re covered by the FLSA, you must archive your pay and track your earnings properly.
Just as a reminder, there are certain bits of information including the hours worked and pertinent figures relating to your employees’ salary which have to be reported.
Employee’s full name and social security number
Address, including zip code
Birth date, if younger than 19
Gender and occupation
Time and day of week when employee’s work week begins
Total hours worked in a day
Total hours worked each week
Hourly, weekly, contractual or biweekly
Regular hourly pay rate
Total daily or weekly straight-time earnings
Total overtime earnings for the workweek
All additions to or deductions from the employee’s wages
Total wages paid each pay period
Date of payment and the pay period covered by the payment
The figures above may seem overwhelming at first if you’re used to paying and compensating your staff. However, using a pay stub generator online can give you so much more efficiency in payroll.