Do all Cities Require Pay Stubs?
Pay stubs are essential requirements for showing earnings and tracking salary. Often, they’re used to show the salary and work hours of employees.
Pay stub requirements by state
Most states that require employers to give employees pay stubs have rules saying that the documents must have standard pay stub information.
Generally, this means they include the beginning and end dates of the pay frequency; gross wages; taxes, deductions, and employer contributions; and net pay. The pay stub should also break down the number of regular and overtime hours worked.
Here are the pay stub legal requirements by state, broken down into categories.
First here’s the list of States without any pay stub laws. Of course, it’s always good to show and give proof of income.
The following cities don’t necessarily require your use of check stubs:
Alabama
Arkansas
Florida
Georgia
Louisiana
Mississippi
Ohio
South Dakota
Tennessee
States that require employers to give employees access to pay stubs and they may choose to do so electronically:
Alaska
Arizona
Idaho
Illinois
Indiana
Kansas
Kentucky
Maryland
Michigan
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey New York
North Dakota
Oklahoma
Pennsylvania
Rhode Island
South Carolina
Utah
Virginia
West Virginia
Wisconsin
Wyoming
States that require employers to provide written or printed pay stubs:
California
Colorado
Connecticut
Iowa
Maine
Massachusetts
New Mexico
North Carolina
Texas
Vermont
Washington
Electronic Opt-In States
These are the states which require employers to consent to receiving online pay stubs. If the employees want printed copies, then they should be issued hard copies of their check stubs.
Delaware
Minessota
Oregon
You must also consider the Fair Labor Standards Act
The FLSA is fundamentally for entrepreneurs whose revenues are $500,000 or more or if your business involves going around the States and various locals in America. This covers a whole lot of US offices.
And if you’re covered by the FLSA, you must archive your pay and track your earnings properly.
Just as a reminder, there are certain bits of information including the hours worked and pertinent figures relating to your employees’ salary which have to be reported.
Employee’s full name and social security number
Address, including zip code
Birth date, if younger than 19
Gender and occupation
Time and day of week when employee’s work week begins
Total hours worked in a day
Total hours worked each week
Hourly, weekly, contractual or biweekly
Regular hourly pay rate
Total daily or weekly straight-time earnings
Total overtime earnings for the workweek
All additions to or deductions from the employee’s wages
Total wages paid each pay period
Date of payment and the pay period covered by the payment
The figures above may seem overwhelming at first if you’re used to paying and compensating your staff. However, using a pay stub generator online can give you so much more efficiency in payroll.
